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## Category: Excel rank multiple criteria

Working with data in Excel often requires you to rank data. Excel has a built-in RANK function for this purpose.

But the RANK function has some limitations. One of them is RANK fails to rank data uniquely when there is duplication.

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You can use a neat little trick to overcome this shortcoming. You will use a high school soccer league point table data set in the next example. There are two pairs of duplicated values in this example. This will rank all the values uniquely in column C with no repetitions in descending order. In the previous example, Blazone Warriors are ranked lower than Bento All Stars despite having a higher goal difference.

You can use the RANK. For this example:. This returns 0 for Blazone Warriors. However, Bento All Stars has 1 returned as the other team has a higher goal difference. You will use the fruit sales data in this example. To rank the sales in an ascending order:. Still need some help with Excel formatting or have other questions about Excel?

Your first session is always free. Connect anytime to free, instant, live Expert help by installing the Chrome extension Add Excelchat to Chrome. Quick Excel Help. Get instant live expert help with Excel or Google Sheets. Your message must be at least 40 characters. Our professional experts are available now. Your privacy is guaranteed. Try for free. To fix this issue: Go to cell D2 and select it with your mouse.

Press Enter. Drag the formula to the cells below.Forum Rules. Help Forgotten Your Password?

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Remember Me? Results 1 to 7 of 7. Ranking based on multiple criteria. Register To Reply. Re: Ranking based on multiple criteria. One test is worth a thousand opinions. Last edited by km; at PM. I'm not looking for a pivot table, but rather a column with the rankings. I just added a comment above about a sumproduct formula that gets me halfway there--I just need to add the two additional criteria into the formula.

Thanks for your suggestions! Re: Ranking based on multiple criteria Hi km, Can you add your formula to your workbook and attach it again. Then show what the final answer will be, in a few cases. I'm still not understanding the question. I do believe SumProduct will take more than 2 criteria. BUT - it needs the same number of rows to work with when it does the SumProduct.

Re: Ranking based on multiple criteria I've reattached the data with the sumproduct formula I found and also a "Desired Ranking" tab data slightly editedwhich shows how I want the formula to rank the entries.

Sometimes, the sales rep will have multiple entries with the same department code, so I want the formula to look at the next criteria--close date--to determine the ranking order. Additionally, sometimes the department codes and the close dates match, so I want the formula to then look at Value. Re: Ranking based on multiple criteria Looking at the "Desired Ranking" it appears that you want to group sort as well as rank. Let us know if you have any questions.

Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

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Bookmarks Bookmarks Digg del. All times are GMT The time now is AM.The tutorial explains the specificities of the Excel Rank functions and shows how to do ranking in Excel based on multiple criteria, rank data by group, calculate percentile rank, and more.

When you need to determine the relative position of a number in a list of numbers, the easiest way is to sort the numbers in ascending or descending order. If for some reason sorting is not possible, a Rank formula in Excel is the perfect tool to do the job. In other words, it tells you which value is the highest, the second highest, etc. In a sorted list, the rank of a certain number would be its position.

The RANK function in Excel can determine the rank starting with the largest value as if sorted in descending order or the smallest value as if sorted in ascending order. Ref required - a list of numeric values to rank against. It can be supplied as an array of numbers or a reference to the list of numbers. It has the same syntax as RANK and works with the same logic: if several values are ranked equally, the top rank of that group of values is returned EQ stands for "equal".

Excel RANK without Skipping Numbers (Top 3 Report with Duplicates)

However, it'd be wise to use RANK. The difference is that if more than one number has the same rank, the average rank is returned AVG stands for "average". To gain more understanding about ranking data in Excel, please have a look at this screenshot:. All three formulas rank numbers in column B in descending order the order argument omitted :. The difference is in how these formulas process duplicate values. As you see, the same score appears twice, in cells B5 and B6, which affects subsequent ranking:.

The path to excellence, they say, is paved with practice. So, to better learn how to use RANK function in Excel, alone or in combination with other functions, let's work out solutions to a few real-life tasks.

As shown in the above example, to rank numbers from highest to lowest, you use one of the Excel Rank formulas with the order argument set to 0 or omitted default. To have number ranked against other numbers sorted in ascending orderput 1 or any other non-zero value in the optional third argument. For example, to rank the meter sprint times of the students, you can use either of the below formulas:.

Please pay attention that we lock the range in the ref argument by using absolute cell referencesso that it won't change when we copy the formula down the column.

As the result, the lowest value fastest time is ranked 1st and the largest value slowest time gets the lowest rank of 6. The equal times B2 and B7 are given the same rank. As pointed out earlier, all of the Excel Rank functions return the same rank for items of equal value. If that's not want you want, use one of the following formulas to resolve tie-break situations and give a unique rank to each number.

As you may have noticed, the only difference between the two formulas is the order argument of the RANK. EQ function: omitted to rank values descending, 1 to rank ascending. In short, you use COUNTIF to find out how many occurrences of the number being ranked there are in the above cells, including the number's cell. Consequently, for all unique values and 1st occurrences of duplicate values, COUNTIF returns 1; and you subtract 1 at the end of the formula to restore the original rank.

By subtracting 1 you increment the rank by 1 point, thus preventing duplicates. As shown in the screenshot below, the tie-break is successfully resolved, and a unique rank is assigned to each student:.

## Rank with Criteria

However, it may seem unfair that equal numbers are ranked differently based solely on their position in the list.How about to get the rank in class? Array formula is on top of your mind? See remarks in the screenshot below:. The rank of a value in a list is equal to the number of values that are higher than the value itself plus 1. In the example, 97 earns the 1st place because there is no value higher than 97 itself. Make sense? They yield the same result.

Using RANK may not give you an easy solution. The following screenshot summarizes the result using different functions. Hi, how to get 1, 3, 2 instead of 1, 3, 1 hence how to NOT skip a rank like is shown in your example where both Angela and Carman got 1st due to both having Like Like.

Ranking a larger data set alphabetically using multiple text criteria i. This tutorial will cover how to rank by multiple criteria in Excel. However, there are some occasions where the sort needs to be automatic e. This blog will detail how to write a formula that automatically ranks and orders data within Excel. This process assumes your document has a raw data input, where the data is entered in any order; and an automated output, which displays the data ranked alphabetically.

A typical input might be a data table of staff, displaying their names and departments, as below. The first thing we need to do is identify the alphabetical rank of the data in each of the relevant columns.

We will set the range as column B, as this is what we wish to rank. We want to tell the formula to count the number of entries in the defined range that are alphabetically earlier than the value in the current row. Dragging this formula down results in the following outcomes:. Next, we need to apply a similar ranking mechanism to the data in column D. However, our requirements are slightly different for this column because the ranking needs to take account of the department associated with each entry.

We therefore need to add a second condition to our formula, which will only count the surnames in the relevant department for each row of data.

We will set this up in a separate ranking column initially, as below:. This formula is counting the number of entries in column D that are alphabetically earlier than the value in the current row, but only if the entry in column B matches the value in the current row.

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Adding the two values in columns F and G together produces a series of unique numbers that can be used as a ranking. You can see that column F now ranks the data according to our pre-defined criteria — i. It calculates using the following steps Count all entries in the defined range that are alphabetically earlier than the value in the current row. Take account of only the entries in the defined range that are the same as the value in the current row.

Add 1. Establishing a ranking order for the data is only half the task. This section will explain how to set up an output table that automatically draws data from the input table and displays it in the defined order. You can locate the output table anywhere in the workbook. In this example, it will be on the same tab, 20 rows beneath the input table. When we created the ranking column in Part 1, we established a set of unique identifiers for each row of the data, which can be used as lookup values.

We can achieve this using the formula below:.

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We therefore need a function that dynamically adjusts the lookup value to match the row of the table where the formula is located e. When this formula is dragged down, the first part of the range will always refer to the first row of the table.

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The second part of the range will always refer to the current row of the table. This creates a dynamic lookup value based on the current row of the table, as below:. You can now rank by multiple criteria in Excel.

I 'm trying to rank my students by 2 criteria. I searched online and cannot really understand how to do the ranking. If you want a more robust formula that will work no matter what the values in column Huse this:. If you want the "actual" rank, unfortunately there's no way to use the above formulas with the RANK function, as it only allows references for the second argument, not arrays.

A completely different formula is required:. Of course, if your requirement is to sort the table, the simplest solution is to do a multi-column sort:. So, looking at your previous question as well as this one, it become obvious that you wish to rank students based on the number of A's, then by the number of B's, etc, and to tiebreak those ranks based on the sums of the marks for each subject.

The following is the equivalent minified version of the above formula. I strongly advise not to use itbut to use the prettified formula version instead. Doing so will make the formula much, much easier to maintain. Looking at the structure of the prettified formula, it becomes clear that it is essentially the same as the "proper" rank array-entered formula from my previous answer.

If you wish to understand how the MMULT function is used here, you could start by checking out a simpler usage in my answer to another question. It should be fairly obvious how to adjust the formula for more grades. As mentioned in the answer to the previous question, if the table is expanded with more subjects, the 6 has to be increased so it is at least one more than the new number of subjects in the table.

Sign up to join this community. The best answers are voted up and rise to the top. Home Questions Tags Users Unanswered. Ranking by multiple criteria columns Ask Question. Asked 1 year, 9 months ago. Active 1 year, 9 months ago. Viewed 5k times. Active Oldest Votes. Rajesh S Rajesh S 6, 4 4 gold badges 10 10 silver badges 27 27 bronze badges. Everything good robinCTS, just can you make it appear in the column like, 5,4,1,2,2 and the order of the student name do not move. The reason is so that, after the teacher fill the marks, the rank directly appear, for the current time.This step by step tutorial will assist all levels of Excel users in ranking data with several criteria.

Figure 1. Figure 2. Data that we will use in the example. The idea is to rank salesmen per store and sales values and to place the result in column E.

In order to make the formula more clear we will create two named ranges, Store for the cell range C3:C10 and Sales for the cell range D3:D Figure 3.

Figure 4. Figure 5. The second condition is counting the number of the sales values that are greater than the value in the cell D3 for the Store A. Most of the time, the problem you will need to solve will be more complex than a simple application of a formula or function. If you want to save hours of research and frustration, try our live Excelchat service!

We guarantee a connection within 30 seconds and a customized solution within 20 minutes. Connect anytime to free, instant, live Expert help by installing the Chrome extension Add Excelchat to Chrome.

Quick Excel Help. Get instant live expert help with Excel or Google Sheets. Your message must be at least 40 characters. Our professional experts are available now. Your privacy is guaranteed.

Try for free. To create a named range we should follow the steps: Select the cell range that should be named Click on the name box in Excel Write the name for the cell range and press enter Figure 3.

Did this post not answer your question? Get a solution from connecting with the expert. Another blog reader asked this question today on Excelchat:.

I have a spread sheet with the Rank function not working properly. An Excelchat Expert solved this problem in 15 mins! Need some help with vlookup and rank functions in the "Raw" sheet. An Excelchat Expert solved this problem in 26 mins! Need help with vlookup and rank and percentile data analysis tool.

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### Excel RANK functions with formula examples

Either insert a column into that spreadsheet or transfer that info into a column on a different spreadsheet.

Either way would be fine. Greetings, I am trying to find a formula in excel that will return the number of students attending courses. My data is on one sheet and my report will be on another sheet.

The report is formated with the students list in a coulmn far leftthe courses are list in a row top. My data is formatted with all columns, courses in column in "A" and students in column "B".